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Privacy Policy

As of: 03.06.2020

1. An overview of data protection

General information

The following paragraphs provide a simple overview of what happens to your personal information when you visit our website or use our services. Personal data refers to any information which could personally identify you. Detailed information on data protection can be found in our privacy policy further below.

Data collection on our Website

Who is responsible for data collection on this website?

The data processing on this website is carried out by the website operator. Their contact details can be found in the legal notice of this website.

How do we collect your data?

You provide some of this data directly, for example, when you fill in a contact form.

Other data are collected automatically by our IT systems when you visit the website. These data are primarily technical data, such as the browser and operating system or time of access. They are collected automatically as soon as you enter our website.

What do we use your data for?

The data are collected to ensure the proper functioning of the website.

What rights do you have regarding your data?

You have the right to request information about the origin, recipient and purpose of any personal data stored by us at any time, free of charge. You also have the right to request that it be corrected, blocked or deleted. You can contact us at the address given in the legal notice of this website to exercise these rights or if you have any further questions about data protection. You also have the right to file a complaint with the regulatory authority.

Analytics and third-party tools

When you visit our website, your surfing behaviour may be statistically analysed using Cookies and the tool Google Analytics. The analysis of your surfing behaviour is usually anonymous; the surfing behaviour cannot be traced back to you. You can object to this analysis or prevent it by not using certain tools. For details, please refer to the section “Google Analytics” of this privacy policy.

Data collection as part of order processing

We collect, process and use personal data only where necessary to process orders.

 

2. General information and mandatory information

Data protection

We take the protection of your personal data very seriously. All personal data are treated as confidential and are processed in accordance with the statutory data protection regulations and this data protection declaration. We are committed to complying with our obligation to provide information about the circumstances of processing according to Art. 13 and Art. 14 of the General Data Protection Regulation (GDPR).

If you use this website or contact us regarding a service, various types of personal data will be collected. Personal data refers to any information that personally identifies you. This Privacy Policy explains what data we collect, how we collect it and what we use it for.

Please note that data transmission via the internet (e.g. via email communication) may be subject to security breaches. It is not possible to guarantee the complete protection of your data from third-party access.

Notice concerning the party responsible for this website

The party responsible for data processing on this website is:

Julia Hanus
Stokerijstraat 21
9000 Gent
Phone: +32 9 395 83 82
E-Mail: Julia.Hanus@texacta-translations.com

The responsible party is the natural or legal person who alone or jointly with others decides on the purposes and means of processing personal data (names, email addresses, etc.).

You have the following rights regarding the processing of your personal data:

Revoking consent to the processing of your data

Many data processing operations are only possible with your express consent. You can revoke your consent at any time. An informal email to make this request is sufficient. Any data already processed when we receive this request may still be legally processed.

Right to file complaints with regulatory authorities

If there has been a breach of data protection legislation, the person affected has the right to file a complaint with the competent regulatory authorities. The competent regulatory authority for matters related to data protection in this case is the Belgian Data Protection Authority. You can contact them at: dataprotectionauthority.be.

Right to data portability

You have the right to have any data we process automatically delivered to you or to a third party in a standard, machine-readable format. If you require the direct transfer of the data to another responsible party, this will only be done insofar as it is technically feasible.

Right to Information, rectification, blocking and deletion

Within the framework of existing legislation, you have the right to be provided with information about the origin, recipient and the purpose of your stored personal data at any time and free of charge. You also have the right to have data corrected, blocked or deleted. You can contact us at any time using the address given in the legal notice of this website to exercise these rights, or if you have any further questions regarding personal data.

Opposition to promotional emails

We hereby expressly prohibit the use of contact data published in the context of the legal notice for the purpose of sending or unsolicited advertising or other material. The operators of this website expressly reserve the right to take legal action in the event of the sending of unsolicited advertising material, such as email spam.

SSL or TLS encryption

This site uses SSL or TLS encryption for security reasons and for the protection of the transmission of confidential content, such as the inquiries you send to us as the site operator. You can recognize an encrypted connection in your browser's address line when it changes from "http://" to "https://" and the lock icon is displayed in your browser's address bar.

 

3. Data protection officer

We are not legally required to appoint a data protection officer.

 

4. Data collection on our website

Server log files

Our hosting service provider SiteGround, located at S.L., Calle de Prim 19, 28004 Madrid, Spain, automatically collects and stores information that your browser transmits to us in “server log files”.
These are:

- Browser type and browser version
- Operating system used
- Referrer URL
- Exit URL
- Amount of data transferred
- Contents requested
- Host name of the accessing computer
- Date and time of the server request
- IP address

This data are collected, processed and used for statistical purposes only. It will not be combined with data from other sources. The purpose of this data processing is the statistical and technical optimisation of the website. We will under no circumstances create profiles about the behaviour of individual users visiting our websites. The server log files are discarded once they have been processed.

The basis for data processing is Art. 6 (1) (b) of the GDPR, which allows the processing of data for the performance of a contract or to execute pre-contractual measures.

Analytics and third-party tools

When you visit our website, your surfing behaviour may be statistically analysed using Cookies and the tool Google Analytics. The analysis of your surfing behaviour is usually anonymous; the surfing behaviour cannot be traced back to you. You can object to this analysis or prevent it by not using certain tools. For details, please refer to the section “Google Analytics” of this privacy policy.

 

5. Data collection as part of order processing

Data processing (client and contract data)

We collect, process and use personal data only to the extent necessary for the justification, formulation or modification of the legal relationship (data inventory). For the processing of personal data necessary for the performance of a contract to which the data subject is a party, or to execute pre-contractual measures, Art. 6 (1) (b) of the GDPR serves as the legal basis. The following paragraphs give a more detailed overview of how your data are processed.

We will only pass on your data if you give your prior consent or if this is required in order to enter into a contractual relationship.

Communication

We may contact you via email to provide information related to the processing of a request or order, or in the context of our general business relationship. Your email address, the content of the email and the history of the communication are recorded for this purpose.

The legal basis for this data processing is Art. 6 (1) (b) of the GDPR, which permits data processing for the performance of a contract or for pre-contractual measures (customer relations, contracts with business partners, authorities, employees etc.). Data will only be passed on if you give your prior consent or if it this required to process a business transaction. Your data will be stored on our systems in accordance with legal retention periods.

Order processing

In order to process your order or request, we collect personal data of contact persons (name, email address, telephone number, role in the company, etc.). For billing and project planning we use the online project management software LSP.expert from CoScaleIT SPRL, Avenue Paul Hymans, 42, 1200 Brussels, Belgium. Details on data protection at CoScaleIT SPRL can be found at: https://www.lsp.expert/en/privacy. We have signed an order processing agreement with the supplier.

The basis for this data processing is Art. 6 (1) (b) of the GDPR, which permits the processing of data for the performance of a contract or for pre-contractual measures.

The information is also shared with a tax consultant for the preparation of VAT declarations, tax returns and the annual financial statement. Your data will be stored in accordance with legal retention periods.

Data storage

We use Microsoft OneDrive for Business to store our data (1 Microsoft Way, Redmond, WA 98052, USA). We have an order processing agreement with the supplier. Data at rest are stored within the European Union, however data transfers may involve transfers outside the European Union. Where transfers take place outside the European Economic Area, Microsoft will abide by the requirements of the European Economic Area regarding the collection, use, transfer, retention, and other processing of personal data. Additionally, Microsoft is certified under the EU-U.S. Privacy Shield Frameworks and the commitments these frameworks entail. For additional security, data are encrypted before storage.

The basis for this data processing is Art. 6 (1) (b) of the GDPR, which permits the processing of data for the performance of a contract or for pre-contractual measures. Your data will be stored in accordance with legal retention periods. If the order files (source text and translation) contain personal data, these files will be kept for 2 years from the end of the calendar year and then deleted.

General Cookies

Cookies from WordPress

NamePurposeValidity
wordpress_test_cookieThis cookie determines whether the use of cookies has been disabled in the browser. Duration of storage: Until the end of the browser session (will be deleted when closing your internet browser).Session
PHPSESSIDThis cookie stores your current session with respect to PHP applications, ensuring that all features of this website based on the PHP programming language are fully displayed. Duration of storage: Until the end of the browser session (will be deleted when closing your internet browser).Session
wordpress_akm_mobileThese cookies are only used for the administration area of ​​WordPress.1 Year
wordpress_logged_in_akm_mobileThese cookies are only used for the administration area of ​​WordPress and do not apply to other site visitors.Session
wp-settings-akm_mobileThese cookies are only used for the administration area of ​​WordPress and do not apply to other site visitors.Session
wp-settings-time-akm_mobileThese cookies are only used for the administration area of ​​WordPress and do not apply to other site visitors.Session
abIs used for A / B testing of new features.Session
akm_mobilesaves if the visitor wants to see the mobile version of a website.1 Day

 

Cookies from WPML

NamePurposeValidity
_icl_current_languageSaves the language selected by the user.1 Year
_icl_visitor_lang_jsSaves the redirected language when changing the language.1 Year
wpml_browser_redirect_testThis cookie determines whether the use of cookies has been disabled in the browser.1 Year
wpml_referer_urlSaves the last requested URL in the frontend.1 Year

Cookies from DSGVO AIO for WordPress

NamePurposeValidity
dsgvoaioThis LocalStorage key / value stores which services the user has agreed to or not.variable
_uniqueuidThis LocalStorage key / value stores a generated ID so that the user's opt-in / opt-out actions can be documented. The ID is stored anonymously.variable
dsgvoaio_createThis LocalStorage key / value stores the time when _uniqueuid was generated.variable
dsgvoaio_vgwort_disableThis LocalStorage key / value stores whether the service VG word standard is allowed or not (setting of the page operator).variable
dsgvoaio_ga_disableThis LocalStorage key / value stores whether the service Google Analytics Standard is allowed or not (Hiring the site operator).variable

Google Analytics

If you have given your consent, Google Analytics, a web analysis service of Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (“Google”) is used on this website. The use includes the “Universal Analytics” operating mode. This makes it possible to assign data, sessions and interactions across multiple devices to a pseudonymous user ID and thus analyze a user's activities across devices.

Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyze how users interact with the site. The information generated by the cookie about your use of this website is usually transferred to a Google server in the USA and stored there. However, as IP anonymisation is activated on this website, Google will reduce your IP address within Member States of the European Union or in other states party to the Agreement on the European Economic Area beforehand. This ensures anonymous collection of the IP addresses (so-called IP masking). The IP address transmitted by your browser in the context of Google Analytics is not merged with other Google data. For more information on terms of use and data protection, please visit https://www.google.com/analytics/terms/gb.html or https://policies.google.com/?hl=en.

Purposes of the Processing

On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide the website operator with other services related to website and Internet use.

Legal Basis

The legal basis for the use of Google Analytics is your consent in accordance with Art. 6 para. 1 lit. a GDPR.

Recipients or Categories of Recipients

The recipient of the collected data is Google.

Transfer to Third Countries

As far as personal data will be transferred to the USA, this will happen under the EU-US Privacy Shield on the basis of the European Commission's adequacy decision. You can download the certificate here.

Duration of Data Storage

The data sent by us and linked to cookies, user-identifiers (e.g. User-IDs) or advertising-identifiers are automatically deleted after 14 months. Data whose retention period has been reached is automatically deleted once a month.

Rights of the Persons affected

You can revoke your consent at any time with effect for the future by blocking the storage of cookies by setting your browser software accordingly; however, we would like to point out that in this case you may not be able to use all functionalities of this website to their full extent.

You can also prevent Google from collecting the data generated by the cookie and relating to your use of the website (including your IP address) and from processing this data by Google by downloading and installing the Browser Add-on. Opt-out cookies will prevent future collection of your data when you visit this website. To prevent Universal Analytics from collecting data across different devices, you must opt-out on all systems used. If you click here, the opt-out cookie will be set: Disable Google Analytics.

Source: www.datenschutzbeauftragter-info.de

Cookies from Google Analytics

Name

Purpose

Validity

_ga

Differentiation of website visitors.

2 Hours

_gid

Differentiation of website visitors.

24 Hours

_gat_gtag_UA_

Used to throttle the request rate. If Google Analytics is provided through Google Tag Manager, this cookie will be named _dc_gtm_ .

1 Minutes

_dc_gtm_

Used to monitor number of Google Analytics server requests.

1 Minutes

AMP_TOKEN

Contains a token code that is used to read out a Client ID from the AMP Client ID Service. By matching this ID with that of Google Analytics, users can be matched when switching between AMP content and non-AMP content.

30 Seconds up to 1 Year

_gat

Used to monitor number of Google Analytics server requests when using Google Tag Manager.

1 Minute

_gac_

Contains information related to marketing campaigns of the user. These are shared with Google AdWords / Google Ads when the Google Ads and Google Analytics accounts are linked together.

90 Days

__utma

ID used to identify users and sessions.

2 Years

__utmt

Used to monitor number of Google Analytics server requests.

10 Minutes

__utmb

Used to distinguish new sessions and visits. This cookie is set when the GA.js javascript library is loaded and there is no existing __utmb cookie. The cookie is updated every time data is sent to the Google Analtyics server.

30 Minutes

__utmc

Used only with old Urchin versions of Google Analytics and not with GA.js. Was used to distinguish between new sessions and visits at the end of a session.

Session

__utmz

Contains information about the traffic source or campaign that directed user to the website. The cookie is set when the GA.js javascript is loaded and updated when data is sent to the Google Anaytics server.

6 Months

__utmv

Contains custom information set by the webdeveloper using the _setCustomVar method in Google Analytics. This cookie is updated each time new data is sent to the Google Analytics server.

2 Years

__utmx

Used to determine whether a user is included in an A / B or Multivariate test.

18 Months

__utmxx

Used to determine when the A / B or Multivariate test in which the user participates ends.

18 Months